What to say to a job applicant when you have to tell them they didn’t get the job? We Will Tell

What to say to a job applicant when you have to tell them they didn’t get the job? We Will Tell

You have received a big number of resumes for the open job. You have spoken to hundreds of people and reviewed dozens of instances of past work. However, you can only choose one person for the position, so you’ll have to contact the hundreds of others who applied to let them know they didn’t make the cut.

It’s tough to tell a hopeful that they didn’t get the job. However, it is crucial to keep applicants updated on the status of their applications and to provide them some kind of resolution. Here are the reasons they were rejected and how to deliver the news to them. So here are the tips for telling someone they didn’t get the job.

Why Is It Necessary to Tell Unsuccessful Job Applicants?

If a candidate has submitted an application and cover letter but has not yet advanced to the next level of the interview process, they should be informed of this as soon as possible. This is true even if the candidate has advanced to the final interview round. Those who are ghosted throughout the application process may wonder where they went wrong if they get the idea that their efforts were not valued.

A company’s image might suffer if its employees start “ghosting” its clients. Even though we live in a technologically advanced society, word of mouth is still quite powerful. If you ghost a job applicant, they could tell their friends and family about it, making them less interested in applying for current openings. Therefore, not only is it the kind thing to do to notify candidates, but it is crucial for the public image of your company.

What to say to a job applicant when you have to tell them they didn’t get the job

Delivering the bad news that an applicant did not get the job is never a fun or easy thing to do. It’s not an easy conversation topic, especially after many rounds of interviews during which you’ve been rather familiar with the candidate. The challenge now is figuring out how to break the news in a way that is both kind and effective. Some considerations are provided below.

Give Your Opinions

Offering feedback is always appreciated, but it may be especially helpful for job switchers and young professionals. Keep an upbeat, impartial, and helpful outlook. You should look at this as an opportunity to learn and improve.

Pay Attention to How You Say Things

It goes without saying that you should always be polite when informing a candidate, but it is especially important to be mindful of the message and word choice you employ when rejecting a candidate. When giving constructive criticism to a candidate in the interest of helping them succeed, it’s important to choose your words carefully. Avoid saying or doing anything that may be misunderstood as offensive or that could give rise to a claim of discrimination. You shouldn’t engage in any of those activities.


If you are worried about saying anything that may be used as evidence in a lawsuit, you could provide a generic reason for why they were not chosen for the job.